Minutes of Managing Committee Meeting of 08.01.2014

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MINUTES OF THE OLA
MC  MEETING HELD ON 08.01.2014 AT 10.00
A.M  AT OOTY CLUB

MEMBERS PRESENT

MR.JOHN K PAUL

MRS.ELIZABETH BEENA
BELLIAPPA

AIR CMDR T.T JOB

RAMNEEK SINGH

MR.JOSEPH JOHN

1. The
committee decided to give a table calendar to the OL’s registering at the
counter during Founder’s day celebrations 2014. The committee decided to print
250 nos of calendars & secretary agreed to take up the task. If the number
of registrations go up, old umbrellas will be issued as souvenir. It was also
decided to sell the existing umbrellas at the rate of Rs.300/- each.

2. It was
decided to hold the OL Dinner at The Fernhill Palace, Ooty and the
responsibilities are as follows:

Arrangement
of Hotel – Mrs.Elizabeth Beena Belliappa

Arrangement
of Band & Audio System – Mr.Ramneek Singh

Present Vs
Past matches – Mr.Joseph John

Soft Drinks
– Mr.John K Paul

Souvenir
shops & OLs at Parade- Air Cmde. T.T.Job

Reception
counter, Shamianas at side lawn & AGM hall arrangements- Mr Uday Kumar.

3. OL
reception counter will be put up near the Church Gate as the OL parking will be
provided at the Church compound. Feasibility of providing OLA ID cards and its
design at the counter will be explored by the President.

4.
Preparing Notice of OLA AGM and agenda for the AGM to be held on 23 May 14 at
2.30 PM at Jessey Jacob Hall will be done by the secretary.

5. The
treasurer is required to put up a draft budget for next year to the MC and
there after the views of core members has to be taken. The final draft budget
has to be put up on the website at least two weeks before AGM.

6.
Secretary stated that the current sum of Rs 2500/- as life membership of OLA is
insufficient and means of increasing the amount as well as periodical payments
by members needs to be explored. It was decided that the secretary will put up
a proposal to Core members and OLs at large. Thereafter the proposal will be
discussed at AGM.

7.
President gave a brief talk about the necessity for having an additional OL
office either at Bangalore or Chennai with a full time Executive director who
could be a ex-defence person. This becomes essential to create a data base
& strengthen group activities among OL’s . The VP stated that the Executive
Director needs to be under direct control & responsibility of a committee
member & the office should generate funds to take care of the pay of the
ED. The President agreed to take direct responsibility for ED and do the
needful.

8. The
president briefed about the status of vision & mission of the association
to the members present. This will be formalised and streamlined by mid week of
February, 2014 in coordination with all members.

9. The
committee also decided to provide funds to help the staff of Lawrence School to
help them on medical emergencies. It was proposed to divert up to 50% of
interest that comes out of the Fixed Deposits. Criteria for this purpose will
be framed and the financial assistance may be provided under the
recommendations of the School management.

10. There
being no other points for discussion, the meeting was adjourned.

 

Elizabeth
Beena Belliappa

Secretary

10th jan 2014

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